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Law Firm People Contact InformationFilcro Legal Staffing
295 Madison Avenue
New York, NY 10017

Entrance on 41st
8th floor reception

212-599-0909

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Manager Law Firm Client Services

COMPENSATION: up to $125,000 base salary plus paid overtime and bonus
BENEFITS:   Full medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and more exceptional HR programs.

SUMMARY:

The ideal candidate will know how to meet the Firm’s standards of excellence in supporting the attorney teams and will play an active role in helping the Firm to provide legal services of the highest caliber to the clients in the Corporate and Securities Department.   

KEY RESPONSIBILITIES:

  • Assist Attorneys with executing cash and stock mergers, tender offers and other complex transactions for private and public emerging growth companies
  • Provide support in mergers and acquisitions, venture capital financing, limited and general partnerships, IPO’s and other securities offerings
  • Assist clients in the transition from private to public enterprise
  • Assist private and public company clients with state and federal securities law compliance
  • Prepare all documents required to form, merge and dissolve corporations, partnerships and limited liability companies, including but not limited to:  corporate resolutions, certificates of incorporation, indemnification agreements, investor rights agreements, term sheets, etc.

REQUIRED SKILLS:

  • 5+ years of Corporate Paralegal experience in a law firm
  • Must have knowledge of corporate governance and entity types and experience with corporations, dissolutions, and various corporate transactions
  • Proficient in MS Office; knowledge of Westlaw or LexisNexis preferred
  • Articulate and professional demeanor and detail oriented work manner
  • Strong written and verbal communication skills
  • The ability to multitask, work well under pressure and complete assignments in an accurate and timely manner
  • Maintain confidentiality and exercise a high standard of judgment and discretion
  • Flexibility to work overtime as needed
  • Bachelor's degree required

    TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format for consideration.

CONTACT:

Shannon Kay
Assistant Vice President
Filcro Legal Staffing
521 Fifth Avenue
New York, NY

Resume Submission Link

This job Link: http://lawfirmpeople.com/html/secretarial_supervisors.html#Client-Services
Alt Link: http://www.filcro.com/legal-secretarial-supervisor.html#Law-Firm-Client-Services

San Francisco, CA, Silicon Valley, CA, Washington, DC, Chicago, IL & Philadelphia, PA

 

Secretarial Staff Supervisor &
Executive Legal Secretary to Managing Partner

Boutique Law Firm with over 40 Attorneys

Compensation:  Base up to $70,000 - $85,000 plus four weeks paid vacation, nine sick and personal days, medical, dental & vision benefits, discretionary bonus, basic life insurance, long-term disability, 401K and Commuter Pre-tax Benefits more

Hours  9:30am – 5:30pm – excellent work/life balance!

Location  Midtown Manhattan – New York City, NY

Summary:

Provide Executive Legal Secretary Support to the Managing Partner and three Associates, while overseeing and managing the strategic and daily administrative operations, including staff on-boarding and integration and secretarial scheduling and workflow coordination.

DUTIES

Provide Executive Legal Secretary Support to the Managing Partner, two Partners and one Of-Counsel, while overseeing and managing the strategic and daily administrative operations, including staff on-boarding and integration and secretarial scheduling and workflow coordination.

Administrative

  • Work closely with the Managing Partner on the day-to-day running of his practice and the Firm, while serving as the Primary liaison to all clients, attorneys, employees and outside counsel
  • Create, format, edit, proofread and manage correspondence, contracts, presentations and marketing materials
  • Coordinate and maintain Managing Partner’s in-house meetings
  • Arrange domestic and international travel including flights, hotels, car service, etc.
  • Assist MP and Attorneys with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
  • Track and process expense reports, reimbursements and check requests
  • Sort and prioritize incoming mail, fax and interoffice correspondence
  • Manage purchasing of office supplies, cost analysis and budget alignment
  • Maintain contact lists for mailings

Staff Administration

  • Serve as the first point of contact to managers and employees, providing guidance for all employee relations issues
  • Evaluate and recommend changes in methods and procedures to ensure efficient work flow coordination of secretaries and staff; distribute new protocols to staff
  • Facilitate the administration and coordination of the Firm’s staff recruiting efforts
  • Receive and screen resumes from agency referrals
  • Schedule applicants for office interviews
  • Facilitate offers, preparing new-hire packages, processing new-hire forms
  • Track employee attendance, vacation requests and sick days; coordinate with Controller to maintain payroll records
  • Prepare bi-yearly evaluation packages
  • Conduct and/or witness performance evaluations and coaching sessions
  • Ensure all related policies, procedures and practices are up-to-date and properly communicated to firm employees
  • Encourage leadership and a positive work environment

REQUIRED:

  • 7+ years Legal Secretary experience with at least 2 years at the Managing Partner or Firm Administrator level
  • Must possess superior writing capabilities with a genuine appreciation for meticulously crafting letters, presentations and correspondence
  • Familiarity with corporate, commercial and real estate transaction law
  • Ability to maintain the highest level of professional discretion and confidentiality
  • Proven relationship-builder with outstanding leadership and interpersonal skills
  • Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Skilled with transcription from dictation
  • Types 70+ WPM
  • Bachelor's degree preferred
  • German Language skills a plus but not required

TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format for consideration.

CONTACT:

Janice Paisley
Senior Recruitment Manager
Filcro Legal Staffing

Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Staff Supervisor in the subject line, thank you

This URL: http://lawfirmpeople.com/html/secretarial_supervisors.html  
Alt Link: http://www.filcro.com/legal-secretarial-supervisor.html
 

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