Legal Secretarial Spervisor
Job Code LSS-82-NYC
Salary to $82,000 with paid overtime and generous bonus
Firm Major International Law Firm - Downtown New York City
Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices and programs
Summary - The Secretarial Supervisor reports to the Manager of Secretarial Services and will provide general administrative support to the manager and will assist in the assignment of secretaries for associates and partners.
- Description Solicit comments on annual performance reviews for assigned secretaries and coordinate completion with attorneys; Solicit comments on floater performance reviews
- Assist the Secretarial Manager on secretarial assignments for incoming attorneys
- Assist the Secretarial Manager with arranging staffing for visiting attorneys, evening coverage, trial coverage
- Send out Assignment Change notices
- Update Secretarial Assignment Charts and circulate them on the first day of each month
- Coordinate overflow work requests from secretaries and RR Donnelly On-Site Manager
- Monitor secretarial daynotes / overtime on a weekly basis, and send out Delinquency Notices
- Monitor Family Leave/Unpaid time; prepare and submit docking notices
Maintain Overtime list - Introduce new hires to lawyers and secretaries on practice floors
- Assist new secretaries in acclimating to Firm formats and policies
- Schedule and participate in secretarial orientation and training programs
- Work with Telecommunications department (telephone setup/switches) and send out notices
- Schedule and arrange conference room/catering for secretarial meetings/luncheons
- Provide back-up support to Manager of Secretarial Services and Scheduling Coordinator during planned absences with recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO
- Process RR Donnelly monthly bills, temp bills etc.
Experience - A High School degree required; Secretarial School Diploma or Associates in Secretarial Services preferred
- Must have 3-5 years experience supervising support staff; preferably secretarial staff
- Strong computer proficiency in the use of the MS Office (Word, Outlook, Excel and PowerPoint)
- Must have excellent written and verbal communication skills
- Must exhibit a professional appearance and demeanor
How to Apply for this job or obtain additional information Contact Ms. Shannon Kay
Assistant Vice President
Filcro Legal Staffing
521 Fifth Avenue
New York, NY 10175
212-599-0909 ext 212
Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line, thank you
This URL: http://lawfirmpeople.com/html/secretarial_supervisors.html
Alt Link: http://www.filcro.com/legal-secretarial-supervisor.html
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